PostNL provides update on the Annual General Meeting of Shareholders 2020
9 April 2020, The Hague – PostNL confirms that it will hold its Annual General Meeting of Shareholders (AGM) on 14 April 2020. To mitigate health risks and comply with measures imposed by the Dutch government as the coronavirus develops, PostNL today announces further guidance and necessary measures with respect to its AGM and offers shareholders the opportunity to vote electronically.
Attendance
To mitigate potential health risks, PostNL urges shareholders not to attend the meeting in-person. If a shareholder nevertheless insists on attending the meeting in-person, they are requested to send an email to this effect to the Corporate Secretary, Mr. E.H. de Wit, at ewout.de.wit@postnl.nl by Sunday 12 April 2020 17:00 CET with the motivation to attend in-person. To ensure as safe and orderly a meeting as possible, PostNL will restrict the number of shareholder representatives to 10 and for that purpose will assess each such request. PostNL will not admit shareholders who have not submitted a request to attend in-person. Shareholders who do attend the meeting in-person will do so at their own health risk and will be responsible for maintaining mandatory social distancing at all times.
Anyone showing symptoms of the coronavirus as referred to on the Dutch RIVM website, such as a cough, shortness of breath or fever, or who has been in contact with any person suffering from the coronavirus during the previous 14 days, may not attend the meeting. Anyone failing to act in accordance with mandatory social distancing will be asked to leave the meeting. Visitors will not be admitted.
Organization
The AGM will be held as planned at the Marriott Hotel The Hague (Johan de Wittlaan 30, The Hague, the Netherlands). The physical presence of the Board of Management and the Supervisory Board will be limited to the chairman of the Supervisory Board, the Board of Management and the Corporate Secretary. Other members that will be present at the AGM, will participate via a telephone connection. The AGM will be made available via audio webcast.
Seats in the meeting room will be separated so that there is at least 1.5 meters between each person, limiting the number of seats in the room for shareholders to a maximum of 10. PostNL cannot take any family situations into account. There will be no refreshments before or after the meeting, and there will be no opportunity for an informal gathering around the meeting. Access registration will not begin until 13:30 CET. Shareholders are urged not to arrive earlier.
Questions by shareholders
PostNL is again inviting shareholders to submit any questions in relation to the agenda items prior to the meeting. These questions will be addressed and discussed jointly during the meeting. Shareholders are invited to address any such questions to the Corporate Secretary, Mr. E.H. de Wit, at the offices of PostNL (Prinses Beatrixlaan 23, 2595 AK The Hague, the Netherlands) or by e-mail at ewout.de.wit@postnl.nl. PostNL has further extended the deadline for submission of such questions to Tuesday 14 April 2020 at 11:00 CET at the latest.
Electronic voting
As an additional facility for shareholders PostNL is offering them the possibility to attend the AGM virtually by providing an adequate opportunity to follow the proceedings of the meeting and to vote on all resolutions via the internet, online and remote using their own smartphone, tablet or personal computer. However, shareholders attending the meeting virtually will not be able to speak or otherwise comment during the meeting. Shareholders wishing to attend the meeting virtually should register for this option at abnamro.com/evoting after which they will receive an e-mail with a link to login to the PostNL online voting platform at abnamro.com/evoting. After successful registration and confirmation of the login, the shareholder will be automatically logged into the meeting. Further instructions may be provided via abnamro.com/evoting and/or the PostNL online voting platform. Shareholders will be able to log in for virtual admission to the meeting on Tuesday 14 April 2020 via abnamro.com/evoting from 12:00 (CET) until the start of the meeting at 14:00 (CET). Shareholders must log in and complete the admission procedure for the meeting before 14:00 (CET). After this time registration will no longer be possible; shareholders who log in afterwards will only have access to the live stream to follow the meeting, but will not be able to vote. For the terms and conditions of virtual participation please refer to the Policy for Hybrid General Meetings of PostNL which can be found at postnl.nl/en/about-postnl/about-us/our-governance/shareholders-meeting/. To be certain your device is compatible for virtual participation, it is recommended to verify this prior to the AGM. Virtual participation entails risks, as described in the Policy for Hybrid General Meetings of PostNL. If you wish to avoid such risks you should choose to attend the meeting by proxy.
Proxy voting
As announced earlier, PostNL has extended the possibility to grant a written or electronic proxy. Proxy forms and/or the electronic proxy must be received at the latest by Sunday 12 April 2020 at 17:00 CET. Please note that your intermediary may stipulate a different deadline. Shareholders are referred to PostNL’s original convocation for more details on how to exercise their voting rights.
PostNL advises people to regularly check its website for any further updates.
About PostNL
We are PostNL, here for everyone, bringing it all together for 225 years. With an extensive network of nearly 5,800 PostNL points, 11,000 letterboxes, and over 900 automated, also open to various carriers, along with millions of users of the PostNL app, we're always close by. We aim to be everyone's favourite deliverer by making it as easy as possible to send and receive parcels and mail. With nearly 34,000 colleagues working with us, we are part of society. We offer a range of services, including mail and parcel delivery, logistic e-commerce solutions, and cross-border solutions. On an average weekday in the Benelux, we deliver 1.1 million parcels and 6.9 million letters. We are commitment to customer satisfaction, providing opportunities for our employees, and generating value for our stakeholders through growth, digitalisation, and sustainability.
We optimise and support our physical networks through the use of smart digital solutions and introduce new propositions that add value for our customers. And aim for sustainable employment relationships by being a good employer to all people working with and for us. We focus on sustainability, making many journeys on foot and by bicycle, increasingly using cleaner fuels and electric vehicles, and offering innovative city logistics. PostNL N.V. is a publicly traded company with a turnover of €3.2 billion in 2023, 62% of which e-commerce related.